03 Operations Trello
Below is a ready-to-copy card manifest for the “Start-Here – Learning Ops Board” (temporary board new operators clone on Day 0). Create two lists exactly as shown, then add the cards in the given order. Labels are suggestions; feel free to match your workspace palette (e.g. 🔵 Tracked, 🟠 Ops, 🟣 Learning).
List ① 🚀 Learning Loop§
| Card ID | Title (copy verbatim) | Purpose / When it’s “Done” | Suggested Labels | Pre-loaded Checklist items — edit freely |
|---|---|---|---|---|
| LL-00 | Board Guide — READ ME FIRST | Explains how to use this board & Clockify linking convention. | 🟣 Learning | — |
| LL-01 | Device & Focus-Zone Setup | Work OS profile hardened (SEC-SOP-1) AND focus-mode rules applied (SEC-SOP-2). 2-min proof-of-life timer logged. | 🔵 Tracked, 🟣 Learning | ① Install Telegram on personal phone → lifeline ② Create Work OS profile (non-admin) ③ Install Clockify, Insightful, Trello, Drive ④ Run 2-min “TEST – Device Ready” timer ⑤ Attach BitLocker & Insightful screenshots |
| LL-02 | Clockify Quick-Start | Join workspace, install desktop tracker & Insightful, start a timer on this card. | 🔵 Tracked | ① Join Solo-Team workspace ② Install tracker + set idle = 1 min ③ Link Insightful folder ④ Pin tracker tab ⑤ Add API key to Coach (opt) |
| LL-03 | System Orientation — Big Picture | Use Coach to grasp the whole OS before diving deeper. | 🟣 Learning | ① /explain Solo-Team OS② /map (ASCII system map)③ 140-char summary in Learning Log |
| LL-04 | Subsystem Study Cycle — TEMPLATE (duplicate per subsystem) | One full learning loop for each subsystem (8× copies). | 🟣 Learning | 1 /explain how <Subsystem> fits the whole2 /explain <Subsystem> --> System integration3 /explain <Subsystem> big picture4 /map ascii <Subsystem>5 Read Markdown overview + key SOPs 6 Ask ≥ 5 clarifying Qs & note answers 7 Voice teach-back → iterate until GPT says “Clear” 8 /drill <Subsystem> ≥ 80 %9 Reflection: W↑C↓T→M snippet |
| LL-05 | Learning Loop Reflection Log | Aggregate all subsystem 140-char summaries & biggest insight. | 🟢 Kaizen | — |
| LL-06 | Daily Evidence Export — Dry Run | Execute TT-SOP-2 on non-billable study timers. Attach CSV & PNGs. | 🟠 Ops | ① Stop timers ② Export “Today” CSV ③ Insightful % screenshot ④ Eisenhower PNG ⑤ Move to Waiting for Approval |
| LL-07 | Draft Daily Digest (Practice) | Compose W↑C↓T→M digest in Coach; manager gives mock ✅. | 🟠 Ops | ① Paste evidence links ② Coach template prompt ③ Send in /manager thread (sim) |
| LL-08 | Weekly Metrics & Mini-Retro (Sim) | Run RI-SOP-1 & RI-SOP-2 on dummy data; attach PDF, retro note. | 🟠 Ops | ① Export WeekMetrics ② GPT /weekly-metrics → PDF③ Mini-Retro K/S/S in Miro ④ Promote 1 Kaizen card |
| LL-09 | Invoice Packet & Follow-Up (Sim) | Build fake invoice PDF, move card → Waiting Approval, chase ✅. | 🟠 Ops | ① GPT /invoice-draft② Save as PDF ③ /manager ping |
List ② 🛠 Sim-Day Tasks§
(Operators use these cards during LL-08 & LL-09 to practise the real daily workflow.)
| Card ID | Title | Scenario Aim | Labels |
|---|---|---|---|
| SIM-01 | Update FAQ – Ops Board Ready ⏳ | Pull Ready card → Personal Q1 Doing → complete → Done. | 🟠 Ops |
| SIM-02 | Ops-Sheet Row 42 – Price Update | Work directly in Sheet; log time with row link, no Trello card. | 🟠 Ops |
| SIM-03 | Write Blog Outline – Scheduled Q2 | Show picking a scheduled Q2 card when Q1 empty. | 🔵 Tracked |
| SIM-04 | Blocker Escalation Drill | Add 🔴, /alert, test 15-min SLA flow. |
🔴 Blocker |
| SIM-05 | Find SOP for Instagram Reels | Run Self-Help Checklist → Coach /find instagram → reflection. |
🟣 Learning |
| SIM-06 | Compose & Send End-of-Day Digest | DC-SOP-2 full flow using SIM evidence; manager mock ✅/❌. | 🟠 Ops |
How to load the template§
- Create a new Trello board in your personal workspace.
- Add two lists named exactly:
🚀 Learning Loopand🛠 Sim-Day Tasks. - Copy-paste each card title (the “Copy card” dialog keeps checklists intact).
- Link every timer you run to the corresponding card URL or SIM/Sheet row.
Tip: Once the operator finishes LL-09 with all ✅ icons, you promote their personal board to the real production Ops workspace and archive this learning board.
Now your Start-Here template seeds a complete, clock-tracked, self-paced boot-camp that certifies operators in the entire Solo-Team OS before they ever touch live client work.