04 Subsystem Mastery Loop
Subsystem Study Card – step-by-step playbook§
(copy this card for every subsystem you have to master: Work-Intake, Time-Tracking, Daily Close-out …)
Clockify rule: Start a new timer for every numbered phase (1-9). Description format:
Learn:<Subsystem>:P<phase> – <tag>• Example:Learn:Time-Tracking:P1A – System Overview• If the task isn’t a Trello card or Sheet row, paste the heading link of your Learning-Log Google Doc as the first line.
| # | Phase & Tool | What you do | Proof you paste into the Learning-Log Doc |
|---|---|---|---|
| 1A | SYSTEM OVERVIEW GPT Coach |
👉 Give me a 120-word overview of the entire Solo-Team OS |
120-word paragraph |
| 1B | SUBSYSTEM ↔ ECOSYSTEM GPT Coach |
👉 Explain how the <Subsystem> exchanges inputs & outputs with the other subsystems |
Context paragraph |
| 1C | SUBSYSTEM CORE PURPOSE GPT Coach |
👉 Summarise the mission & payoff of <Subsystem> in ≤ 75 words |
75-word summary |
| 1D | ASCII FLOW DIAGRAM GPT Coach |
👉 Draw an ASCII diagram of <Subsystem> showing its key steps and data hand-offs |
ASCII block |
| Move on only when the four snippets are pasted beneath the “ORIENT” heading in your Doc. | |||
| 2 | 📚 READ Markdown repo |
Open <Subsystem>/README.md + its key SOPs. Read top-to-bottom. |
n/a |
| 3 | ⭐ WGLL GLANCE Gallery |
Spend ≤3 min scanning the ⭐ screenshots for this subsystem. | (optional) paste favourite PNG |
| 4 | 🤖 DEEP-DIVE & Q-A /deepdive <Subsystem> |
• Read the explainer the bot returns. • Ask clarifying questions until nothing feels vague. • If the bot can’t answer → start the line Gap? → and note it. |
Copy the Q-A transcript and any Gap? lines |
| 5 | 📝 PROGRESSIVE SUMMARY | Add one 140-character TL;DR sentence for this subsystem. | TL;DR line |
| 6 | ✅ QUIZ /quiz <Subsystem> |
Retake until score ≥ 80 %. | Final % score |
| 7 | 🎙 TEACH-BACK voice-note ↔ GPT |
• Record a voice-note explaining the subsystem end-to-end. • Bot returns rating 1-5. • Iterate until rating ≥ 4. |
Paste the bot’s final rating |
| 8 | 🔍 REFLECT /reflect <Subsystem> |
Answer: 1. What clicked? 2. What’s still fuzzy? 3. One micro-experiment I’ll try. |
Three short bullets |
| 9 | 📅 MOVE ON checkpoint | Tick the checklist “Subsystem studied” ✓ | Checklist tick + Trello card ➜ Done |
🔗 Link-naming fallback (when no Trello card / Sheet row exists)§
- Highlight the relevant heading in your Learning-Log Google Doc.
- Copy the link to this heading (
Insert → Bookmark → Copy link). - Paste it as the first line in the Clockify description.
- Prefix the description as usual, e.g.
https://docs.google.com/...#bookmark=id.abc123 – Learn:Time-Tracking:P4 – Deep-Dive.
(Use this only if the normal Trello/Sheet link really isn’t available.)
What “done” looks like for one subsystem§
- Trello Study-Card sits in Done with every checklist item ticked.
- Learning-Log Doc shows: the 4-pack Orient answers, Q-A transcript, TL;DR, Quiz % score, Teach-Back rating, Reflection bullets, plus any
Gap?lines. - Clockify dashboard shows 9 linked entries (
P1A … P9) and zero unlinked minutes for the session.
Repeat the card-copy process for the next subsystem until all eight subsystems are green-ticked—then you graduate to the Sim-Day tasks.