05 Key Mindsets
Solo-Team OS – Mind-set Snapshot§
(pin or print next to your screen – it’s the “operating system for your brain” while you work)
| Bucket | Core Mind-set / Framework | Street-Level Mantra | Daily Trigger |
|---|---|---|---|
| Prioritisation & Focus | Eisenhower Q1 ≤ 3 | “Fewer, faster.” – never drag a fourth card into Q1 Doing. | Each time you move a card. |
| Inbox-Zero | “Leave no loose ends.” – clear every list before clock-out so tomorrow starts clean. | 17 : 00 triage. | |
| Flow > Force | “If it feels heavy, reshuffle or escalate.” | Any task that drags > 15 min. | |
| Continuous Improvement | Kaizen Loop | “One tweak a week.” – surface at least one improvement in Friday Mini-Retro. | RI-SOP-2 card. |
| Teach-Back | “Explain it → Own it.” – voice-note a concept till GPT rates ≥ 4/5. | Step 7 of every Learn card. | |
| Lean Execution | Pull, don’t Push (Kanban) | “Ready ⏳ → Doing → Done.” – grab only when you have capacity. | When Q1 Doing empties. |
| Andon Blocker | “Raise the red flag < 15 min.” – label 🔴 + /alert. |
Whenever stuck. | |
| Evidence & Trust | Audit-Trail Time Tracking | “Proof beats promises.” – every minute linked; screenshots green. | Start/stop timer. |
| Operator-Owned Follow-up | “I chase my ✅.” – you ping until manager approves. | Waiting-for-Approval column. | |
| Security & Professionalism | Work-Only Focus Zone | “Personal stays muted during work.” – Focus mode on desktop & phone. | Clockify timer start. |
| Least-Privilege | “Access is rented, never owned.” – request via ticket, revoke on finish. | New tool request. | |
| Tooling & Automation | Bot-First | “Ask the Coach before a human.” – /find, /map, /tip, /quiz. |
Any question. |
| Single Source of Truth (Markdown) | “Edit once, use everywhere.” – PR against repo before Miro/Trello tweaks. | When changing a process. | |
| Philosophical Glue | Flow-State Engineering | “Protect the time-distortion lane.” – carve deep-work blocks, mute noise. | Planning tomorrow’s Q1. |
| No-Grind Culture | “Alignment over hustle.” – if energy is low, rearrange cards, don’t brute-force. | Low mood-score in Digest. |
How to use this snapshot
- Scan it every morning before you hit “Start timer” to prime the right habits.
- Spot-check yourself at lunch: pick any mantra—can you prove you lived it today?
- Friday Mini-Retro: choose one row where you slipped; craft a micro-experiment for next week.
Keep these mind-sets alive and the rest of the Solo-Team OS will feel obvious.