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02 Procedure: Compose and send daily digest

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02 Procedure: Compose and send daily digest

DraftSOP · Procedure · DC-SOP-2 — Compose & Send Daily Digest · 2025-05-15-r1§

First formal draft. Builds on subsystem r3, folds in the brainstormed template, GPT prompt, follow-up rule and risk controls.

Big-Picture Overview§

Block	Content
Purpose & Scope	Convert the raw time-evidence gathered in DC-SOP-1 into a three-minute, manager-ready Telegram message that also surfaces the operator’s daily reflections and mood. Outputs: 1️⃣ Digest message (Markdown) in /manager chat. 2️⃣ Daily Hygiene Trello card moved to Waiting for Approval with all artefacts attached.
Trigger / Owner	Operator immediately after finishing Daily Evidence Export (≈ 16 : 55 local, every work-day).
Up-stream Inputs	• Clockify “Today” CSV link • Insightful productivity-% screenshot (30 -sec shots, idle guard 1 / 5 min) • Eisenhower Q1/Q2/Q3 PNG • DailyReport Sheet row link & Exceptions Y/N flag • (Optional) Channel-Ops report link or card
Tools	Trello Daily Hygiene card · Google Sheet DailyReport · Clockify · Insightful · Telegram /manager chat · GPT prompt `/daily-digest`
KPIs	Hygiene evidence posted by 17 : 00 (100 %) · Manager reaction ≤ 24 h (100 %) · Digest readable in ≤ 3 min · Mood-score reported daily
Risks (ISO 31000)	Evidence / Digest missing → unpaid time · Broken links · Challenges not surfaced · Approval delay blocks next-day work
Controls	• GPT `/tip daily-digest` checklist before send • If Mood ≤ 2 or Insightful % < 60 → add `🔴Low-Productivity` tag • Telegram late-Digest bot reminder (open question)

Digest Template & GPT Prompt (`/daily-digest`)§

🗓️ {{date}} — Daily Digest ({{operator}})

⏱ Clockify CSV: {{csv-link}}
📊 Insightful %: {{productive-percent}}
📈 Eisenhower: {{eisenhower-link}}
📑 DailyReport: {{sheet-link}}  (Exceptions: {{Y/N}})
📣 Channel reports: {{channel-status}}

W↑ What went well
• …

C↓ Challenges / blockers
• …

T→ Plan for tomorrow
• …

M Mood-score 1–5: {{mood}}

(Operators may ask the Coach in creative mode: “👉 Fill today’s digest with a friendly tone, keep under 120 words.”)

Detailed SOP — Digest Loop (7 steps)§

#	Action & Owner	Key points / Controls
1	Open GPT prompt `/daily-digest` (or Markdown snippet).	Prompt auto-inserts date & operator name.
2	Paste evidence links (CSV, % PNG, Eisenhower, Sheet).	Verify links work in incognito tab.
3	Complete reflection fields W↑ / C↓ / T→ / M.	If Exceptions Y explain briefly in C↓.
4	Run `/tip daily-digest` & fix any ❌ items.	Ensures length ≤ 120 words & no PII.
5	Send digest in /manager Telegram.	Copy Markdown directly for clean formatting.
6	Attach artefacts to Daily Hygiene card → move card to Waiting for Approval.	Tag card `🔴Low-Productivity` if Mood ≤ 2 or Insightful % < 60 %.
7	Follow-up loop – ping manager after 12 h if no reaction; no new work next day until ✅/❌.	Record ping as reply to original Telegram thread.

SLA — Digest sent & card moved by 17 : 00; manager must react within 24 h.

WGLL (What Great Looks Like)§

❌ Miss	✅ Meets (baseline)	⭐ Exceeds
Digest late or unreadable (> 180 words)	Digest ≤ 120 words, clear bullets, all links valid	Adds short “One insight” line & a 20-word thank-you to team; no follow-up needed
Mood missing	Mood 1–5 provided	Includes one concrete self-care plan if Mood ≤ 3
Challenges unflagged	Challenges listed, blockers labelled 🔴 where relevant	Challenge auto-converted to Trello Blocker card with link in Digest

ArchitectureSnapshot (JSON) – r1§

{
  "version_id": "2025-05-15-r1",
  "system_level": "Procedure",
  "lifecycle_state": "DraftSOP",
  "target_name": "DC-SOP-2 – Compose & Send Daily Digest",
  "parent_name": "Daily Close-out & Hygiene Report",
  "last_updated": "2025-05-15T01:05:00Z",

  "overview": {
    "purpose": "Transform daily evidence and reflections into a concise Telegram Digest, attach artefacts, and secure manager approval.",
    "flow": [
      "16:55 open /daily-digest GPT template",
      "Paste Clockify CSV, Insightful %, Eisenhower PNG, DailyReport link, Channel report",
      "Fill W↑ C↓ T→ M fields; run /tip checklist",
      "Send Digest in /manager chat",
      "Attach artefacts to Daily Hygiene card and move to Waiting for Approval",
      "Follow up until manager reacts ✅/❌; no next-day work without approval"
    ],
    "roles": ["Freelancer Operator","Ops Manager","Systems-Ops Lead","GPT Assistant"],
    "kpis": [
      "Digest sent by 17:00",
      "Manager reaction within 24h",
      "Digest ≤3-min read",
      "Mood-score captured daily"
    ],
    "tools": [
      "Trello Daily Hygiene card",
      "Google Sheet DailyReport",
      "Clockify",
      "Insightful",
      "Telegram",
      "GPT /daily-digest prompt"
    ],
    "risks": [
      "Missing digest or artefacts",
      "Broken links",
      "Challenges hidden",
      "Approval delay"
    ],
    "controls": [
      "GPT /tip checklist before send",
      "Low-Productivity flag if Mood≤2 or Insightful<60%",
      "Telegram late-Digest reminder (TBD)"
    ],
    "doc_link": "Drive:/01-SYSTEMS/Personal-OS/SOP-03_Daily_Digest_v0.1.md"
  },

  "procedure_core": {
    "procedure_id": "DC-SOP-2",
    "name": "Compose & Send Daily Digest",
    "purpose": "Daily wrap-up message plus artefact attachment and approval loop.",
    "trigger": "After completing Daily Evidence Export, every work-day ~16:55.",
    "inputs": [
      "Clockify Today CSV link",
      "Insightful % screenshot",
      "Eisenhower grid PNG",
      "DailyReport Sheet row link",
      "Exceptions flag",
      "GPT daily-digest prompt"
    ],
    "responsible_role": "Freelancer Operator",
    "steps": [
      "Open GPT /daily-digest template",
      "Insert evidence links & data",
      "Fill reflection fields W↑ C↓ T→ M",
      "Run /tip daily-digest checklist and correct issues",
      "Send digest in /manager Telegram",
      "Attach artefacts to Daily Hygiene card and move to Waiting for Approval",
      "Ping manager if no reaction after 12h; halt new work until approved"
    ],
    "outputs": [
      "Digest message in /manager chat",
      "Daily Hygiene card with artefacts",
      "Manager ✅/❌ reaction"
    ],
    "sla": "Digest sent by 17:00; manager approval within 24h.",
    "controls": [
      "Checklist enforcement",
      "Low-Productivity tag",
      "Telegram reminder (future)"
    ],
    "tools": [
      "GPT chat",
      "Telegram",
      "Trello",
      "Clockify",
      "Insightful",
      "Google Sheets"
    ],
    "kpis": [
      "Digest on-time rate",
      "Approval SLA hit rate"
    ],
    "risks": [
      "Unpaid day due to missing digest",
      "Manager blind spots",
      "Evidence link rot"
    ],
    "doc_link": "Drive:/01-SYSTEMS/Personal-OS/SOP-03_Daily_Digest_v0.1.md"
  },

  "insights": [
    { "note": "Added mood-score & Low-Productivity auto-flag to surface wellbeing.", "date": "2025-05-15" }
  ],

  "children": []
}

— End of DC-SOP-2 v0.1