00 Subsystem: IT Security And Compliance
DraftSOP · Subsystem · IT-Security & Compliance · 2025-05-15-r3§
(supersedes r2 — inserts mobile-phone Day-0 setup and renumbers downstream SOPs; 7 procedures total)
Big-Picture Overview§
| Block | Content |
|---|---|
| Purpose & Scope | Secure every endpoint and the surrounding work zone so Solo-Team data stays safe, operators stay focused, and access is retired cleanly. The subsystem now has three Day-0 tracks (laptop / desktop, work-environment, mobile phone), two quarterly audits, plus incident response and off-boarding. |
| Life-Cycle Flow | 1️⃣ SEC-SOP-1 Device Provisioning & Hardening → 2️⃣ SEC-SOP-2 Work-Environment & Comms Compliance → 3️⃣ SEC-SOP-3 Mobile-Phone Work-Profile & App Setup → work period → Quarterly audits: 4️⃣ Work-Env Self-Audit, 5️⃣ Device-Security Audit → incident? run SEC-SOP-6 IR → contract end → SEC-SOP-7 Off-boarding & Remote Wipe |
| Roles / RACI | Freelancer Operator R · Ops Manager A · Systems-Ops Lead / Security Admin C · GPT Assistant I |
| KPIs | • 100 % endpoints (laptop + phone) encrypted • Day-0 approvals before first timer 100 % • Quarterly audits closed ≤ 48 h • Incident contained ≤ 4 h • Off-boarding completed ≤ 24 h |
| Core Tools | BitLocker / FileVault / LUKS · Android Work-Profile / iOS MDM · Trello Security board · Google Drive 00-ADMIN · Insightful · Clockify · OS Focus/DND · Telegram #security-alerts |
| Risks | Lost unencrypted device · Patch / AV drift · Personal IM leaks data · Ex-operator retains access · Remote-wipe failure |
| Next Action | Draft SEC-SOP-4 & SEC-SOP-5 checklists; create Day-0 Trello template that spawns three cards (SOP-1, 2, 3). |
SOP Index (owned here)§
| ID | Procedure | Status / Notes |
|---|---|---|
| SEC-SOP-1 | Device Provisioning & Hardening (laptop / desktop) | v1.3 ✓ |
| SEC-SOP-2 | Work-Environment & Communication Compliance | v1.0 ✓ |
| SEC-SOP-3 | Mobile-Phone Work-Profile & App Setup | TBD (Day-0, Android & iOS) |
| SEC-SOP-4 | Quarterly Work-Environment Self-Audit | stub TBD |
| SEC-SOP-5 | Quarterly Device-Security Audit | stub TBD |
| SEC-SOP-6 | Incident Response & Containment | stub TBD |
| SEC-SOP-7 | Access Off-boarding & Remote Wipe | stub TBD |
GPT commands:
/checklist day-0 → laptop + phone + work-env tasks.
/tip security returns WGLL snippets from SOP-1 / -2 / -3.
ASCII Life-Cycle Diagram (v3)§
┌───────────── Day-0 On-boarding ─────────────┐
│ Card-1 ▶ SEC-SOP-1 Laptop Hardening │
│ Card-2 ▶ SEC-SOP-2 Focus Work-Env │
│ Card-3 ▶ SEC-SOP-3 Mobile-Phone Setup │
└──────────────┬─────────────┬───────────────┘
│ │ all ✅
▼ ▼
┌────────────── Work begins ──────────────┐
│ 90-day timer │
│ Card-Repeater drops two audit cards │
└───────┬────────────┬────────────────────┘
│ │
▼ ▼
SEC-SOP-4 SEC-SOP-5
(Work-Env Audit) (Device Audit)
│ │
└────┬───────┘
incident? no │ │ yes
▼ │
continue │
│ ▼
│ SEC-SOP-6
│ (Incident Response)
│ └─ lock → wipe → IR log
▼
contract ends / device retired
▼
SEC-SOP-7 Off-boarding
(disable creds · remote-wipe ·
archive final security card)
ArchitectureSnapshot JSON (schema-valid, r3)§
{
"version_id": "2025-05-15-r3",
"system_level": "Subsystem",
"lifecycle_state": "DraftSOP",
"target_name": "IT-Security & Compliance",
"parent_name": "Personal Management OS for Freelancers",
"last_updated": "2025-05-15T03:55:00Z",
"overview": {
"purpose": "Harden every endpoint, lock in a focus-only work zone, audit drift, handle incidents, and retire access fast.",
"flow": [
"Day-0 laptop hardening (SEC-SOP-1)",
"Day-0 work-environment & comms compliance (SEC-SOP-2)",
"Day-0 mobile-phone work-profile setup (SEC-SOP-3)",
"Quarterly Work-Env Self-Audit (SEC-SOP-4)",
"Quarterly Device-Security Audit (SEC-SOP-5)",
"Incident response & containment (SEC-SOP-6)",
"Access off-boarding & remote wipe (SEC-SOP-7)"
],
"roles": ["Freelancer Operator","Ops Manager","Systems-Ops Lead","Security Admin","GPT Assistant"],
"kpis": [
"100% encryption coverage (laptop + phone)",
"Day-0 approvals before work 100%",
"Quarterly audits closed ≤48h",
"Incidents contained ≤4h",
"Off-boarding completed ≤24h"
],
"tools": [
"Disk-encryption suites",
"Android/iOS work profile or MDM",
"Trello Security board",
"Google Drive 00-ADMIN",
"Insightful dashboard",
"Clockify",
"Telegram #security-alerts"
],
"risks": [
"Unencrypted lost device",
"Patch or AV drift",
"Personal IM leaks screenshots",
"Ex-operator retains credentials",
"Remote-wipe failure"
],
"doc_link": "Drive:/01-SYSTEMS/IT-Security/SEC_Subsystem_v1.2.0.md"
},
"children": [
{ "system_level": "Procedure", "target_name": "SEC-SOP-1 – Device Provisioning & Hardening", "version_id": "SOP-SEC-1-v1.3.0" },
{ "system_level": "Procedure", "target_name": "SEC-SOP-2 – Work-Environment & Communication Compliance", "version_id": "SEC-SOP-2-v1.0.0" },
{ "system_level": "Procedure", "target_name": "SEC-SOP-3 – Mobile-Phone Work-Profile & App Setup", "version_id": "SEC-SOP-3-TBD" },
{ "system_level": "Procedure", "target_name": "SEC-SOP-4 – Quarterly Work-Environment Self-Audit", "version_id": "SEC-SOP-4-TBD" },
{ "system_level": "Procedure", "target_name": "SEC-SOP-5 – Quarterly Device-Security Audit", "version_id": "SEC-SOP-5-TBD" },
{ "system_level": "Procedure", "target_name": "SEC-SOP-6 – Incident Response & Containment", "version_id": "SEC-SOP-6-TBD" },
{ "system_level": "Procedure", "target_name": "SEC-SOP-7 – Access Off-boarding & Remote Wipe", "version_id": "SEC-SOP-7-TBD" }
]
}
— IT-Security & Compliance Subsystem r3 — now seven SOPs (laptop, work-env, phone, two audits, IR, off-boarding).