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Timedoctor Default Projects

Default Time Doctor “Project ➜ Task” Buckets for the Solo-Team OS§

How to read this table • Project = the top-level entry you (or the TD admin) create once in Projects & Tasks. • Typical Tasks = quick templates operators create ad-hoc under that project (one per Trello card / Sheet row / SOP step). • Why it exists = the subsystem or ritual it maps to, so reports stay meaningful.

# Project (top-level) Typical Tasks operators create
(examples – they’ll swap the ID/link in description)		 Why it exists / Subsystem tie-in
1 Learning Loop (non-billable) LL-01 Device Setup · Learn:Time-Tracking:P1A – System Overview · Teach-Back Work-Intake Covers the entire onboarding boot-camp scaffold so study minutes are traceable.
2 Daily Work-Cycle (billable once live) SIM-001 Update FAQ · Card https://trello.com/c/abc123 · SheetRow-42 Update All task execution that comes from Work-Intake & Prioritisation (cards/rows).
3 Admin & Hygiene (non-billable) Evidence Export · Daily Digest · WeekMetrics PDF · Invoice Draft Anything driven by Time-Tracking & Proof / Daily Close-out / Rituals & Invoicing.
4 Meetings & Sync (billable)* Daily Stand-up · Client Kick-off Call · Meeting Actions Processing Ties to Meeting Sync & Action Capture subsystem.
5 Blocker Escalation (non-billable) BLK-123 Waiting for Manager Quick visibility in TD reports; isolates time lost to blockers (SOP-5).
6 Kaizen / Continuous Improvement (non-billable) Mini-Retro Note · Promote Kaizen Card · PR SOP Fix Maps to Gap-Fix & Continuous-Improvement efforts.
7 Security & Compliance (non-billable) Quarterly Device Audit · Focus-Zone Self-Check · Incident Response Drill Logs time spent on IT-Security & Compliance SOPs.
8 Sim-Day / Training (non-billable) SimDay:Q1.1:SIM-001 · SimDay:Hygiene · SimDay:Invoice Used only during onboarding refreshers or future fire-drills.

Admin Tip Daily Work-Cycle will hold most of the billable effort; grant project-level “billable ON” there. Everything else can stay non-billable unless you need to invoice training time to the client.

Usage Rules to Keep the Data Clean§

  1. One Task = One Work Unit • If it has a Trello card, Sheet row, or SOP step ⇒ make it a new Task the first time you touch it. • Stop timer immediately when you switch.

  2. Description Format (copy into TD description field)

<URL or RowID> – <Short Verb Phrase>
Examples:
https://trello.com/c/abc123 – Draft outline
SheetRow-42 – Enter prices
Learn:Knowledge:P4 – Deep-Dive Q&A

  1. No orphan tasks • Only use NoLink – … when genuinely no system artefact exists (rare). • Manager will question any NoLink > 10 min blocks.

  2. Self-audit 16 : 45 • Reports ▸ Timeline – every entry must show the right Project and a hyperlink or RowID in the first line. • Fix before you export the “Today” CSV for TT-SOP-2.

Follow these buckets and naming rules and the switch to Time Doctor will be seamless—reports, Evidence Export, WeekMetrics, and invoices continue to work exactly as before.