Board guide

📘 BOARD GUIDE — Read Me First§

(pin this card at the very top of 📥 Inbox and never move or archive it)

Your personal Trello board is the entry-point to the entire Solo-Team OS:

Every Clockify timer links to a card here.
Managers and bots look only at this board for WIP, blockers, approvals and evidence.
If it isn’t on this board, it’s invisible.

List	Purpose	WIP / Auto-rules
📥 Inbox	New tasks, ideas, pings, Butler repeaters (Daily Hygiene, Weekly Packet, etc.).	Empty by end-of-day (triage → next lists).
🔴 Blocked / Escalate	Work you can’t progress in 15 min.	Butler badge “⏱ >15 min” + `/alert` ping.
Q1 Doing	Today’s deep-work (≤ 3 cards hard cap).	WIP badge turns red at 4.
Q1 To Do	Up next once Q1 Doing frees space.	No cap, but should empty daily.
Q2 Scheduled	Dated commitments within the next 7 days.	Title must start `Fri 17 : 15	`.
Q3 Backlog	Nice-to-have or > 7 days away.	Groom weekly.
🟢 Kaizen (Q2)	Approved improvement ideas.	Pulled during Friday Kaizen review.
Waiting for Approval	Cards that need ✅ / ❌ from manager.	Butler reminds manager after 24 h.
Done (Archive Monday)	Finished work. Butler auto-archives each Monday.	—
Templates	Source cards to duplicate (Daily Hygiene, Weekly Packet, Subsystem Study Cycle, etc.).	Never move / edit originals.

Field	Rule	Example
Title	Start with a verb + 3-word subject.	“Draft WeekMetrics PDF”
Description (1st line)	Link or ID the timer will use.	`https://docs…` or `SheetRow-42`
Labels	At least one: 🟠 Ops · 🟢 Kaizen · 🟣 Learning · 🔵 Tracked · 🔴 Blocker	—
Attachments	Proof, screenshots, docs.	Invoice.pdf, Eisenhower.png
Checklist	Use WGLL or Phase template if provided.	“Hygiene ✔ CSV ✔ PNG ✔”
Member	Self-assign if > 1 operator shares board.	—

Time	What you do	SOP
09 : 00	Pull ≤ 3 cards → Q1 Doing (plan deep-work).	Daily Work-Cycle
Start of each task	Start Clockify timer linked to the card.	TT-SOP-1
When done / stuck	Move ⇄ lists per triage rules (see 📥 How to Triage card).	—
16 : 45	Butler drops Daily Hygiene card → run evidence export.	TT-SOP-2
17 : 00	Triage Inbox to zero; set Q1 To Do ≤ 3 for tomorrow.	📥 How to Triage
17 : 05	Compose Daily Digest (card → Waiting for Approval, ping manager).	DC-SOP-2

Friday adds Mini-Retro, Weekly Packet, Kaizen promotion, Invoice Draft (auto-spawn from Templates).

Emoji	Meaning	Typical cards
🟠 Ops	Operational / deliverable	Hygiene, Metrics, Invoice
🟢 Kaizen	Continuous-improvement idea	“Auto-tag Clockify entries”
🟣 Learning	Onboarding / R\&D	Subsystem Study Cycle
🔵 Tracked	Must surface in Metrics / Invoices	Time-based work, Kaizen promoted
🔴 Blocker	Needs help in < 15 min	Waiting on access, spec unclear
⌛ >1 h	Big task (add only if > 60 min estimate)	“Write 2 k-word guide”

(Pinned = top of their respective lists, “Watch” enabled.)

Rule	What it does
16 : 45 weekdays – create Daily Hygiene card in Inbox.	Triggers evidence export.
Fri 16 : 45 – Weekly Packet card.	WeekMetrics attachment.
Fri 16 : 55 – Mini-Retro + Kaizen card.	Keep/Stop/Start + promote Kaizen.
Fri 16 : 45 – Invoice Draft card.	Invoice PDF creation.
LL-03 → Done	Adds “Phase C ready?” checklist to Subsystem template.
Card labelled 🔴 Blocker	Butler pings `/manager` if no comment in 15 min.
Cards in Waiting for Approval > 24 h	Reminder ping to manager.

No automations move cards into Q1 Doing or Q2 Scheduled — you pull work.

The boot-camp is in public-beta — Drive paths & labels may be 5-10 % out of sync with reality. When you hit a mismatch:

Logging gaps is work — track the minutes!

Open LL-01 Device & Focus-Zone Setup card in 🚀 Learning Loop.
Start a Clockify timer Setup:PhoneTG – LL-01 and install Telegram on your phone.
Work through Phase A steps A-0 → A-10.
Return to this card whenever you wonder “Where should this card go?” or “What’s the next rule?”.

Happy shipping — and remember: Q1 Doing ≤ 3, Inbox Zero by 17 : 00. Flow beats force.