🚀 Master Reference compiled! You’ll now see a single, cross-linked document titled “Solo-Team OS — Master Reference v1.0” in the canvas on your right. It condenses every subsystem, SOP, cadence, mind-set and tool into one navigable file:
- Mission & system diagram
- Daily rhythm + hard SLAs
- Mind-set snapshot for quick priming
- 8-Subsystem / SOP index with outputs
- Evidence → Approval → Payout flow maps
- Week / month / quarter rituals & KPIs
- Tool-stack atlas, Coach command sheet, glossary
- Boot-camp & Sim-Day requirements
Use the built-in table of contents (or the Coach /map command) to jump to any section fast. If you’d like tweaks, extra depth on a subsection, or a different format (PDF, SVG diagrams, etc.), just let me know!
Solo‑Team OS — Master Reference§
Version 1.0 · 2025‑05‑16 (single‑source consolidation of all operator‑facing guidance)
Table of Contents§
- Mission & Core Pay‑off
- System‑at‑a‑Glance Diagram
- Daily Rhythm & SLAs
- Mind‑set Snapshot
- Subsystem & SOP Index (8 subsystems × key procedures)
- Evidence & Approval Flows
- Week / Month / Quarter Cadence
- Tool Stack Atlas
- On‑Boarding Boot‑Camp (LS‑SOP‑0)
- Sim‑Day Competence Test
- KPIs & Audit Controls
- Quick‑Reference Commands
- Glossary
1 · Mission & Core Pay‑off§
“Ship client value every day — solo, in flow, with proof.” Raw ideas become Trello cards and Ops‑Sheet rows, time‑tracked work produces auditable evidence, managers approve in minutes, operators get paid on schedule.
2 · System‑at‑a‑Glance§
Work‑Intake & Prioritisation
(Personal Q1/Q2/Q3 ⇄ Ops board & Sheet)
│
┌────┬────────┬──────┴───────┬────────┬─────┐
│ │ │ │ │ │
│Time‑Tracking Daily Hygiene Meeting Knowledge
│ & Proof & Close‑out Sync Query/Learn
└────┴────────┴─────┬────────┴────────┴─────┘
│
Weekly / Monthly Rituals & Invoicing
│
Gap‑Fix & Continuous Improvement
│
IT‑Security & Compliance
Eight subsystems form one continuous value‑stream from idea capture to payout & retro.
3 · Daily Rhythm (Mon‑Fri)§
| Local Time | Action | Key SOP |
|---|---|---|
| 09 : 00 | Pull ≤ 3 cards into Q1 Doing | Daily Work‑Cycle |
| Work blocks | Loop cards + Ops‑Sheet rows | — |
| Any time | Stuck > 15 min → 🔴 & /alert |
Blocker Escalation |
| 16 : 45 | Stop timers → export Clockify CSV & Insightful PNG | TT‑SOP‑2 |
| 17 : 00 | Inbox‑Zero triage, plan tomorrow | Daily Work‑Cycle |
| 17 : 05 | Compose & send Daily Digest | DC‑SOP‑2 |
| 17 : 15 | Self‑check: no unlinked timers | — |
Hard SLAs
- Q1 Doing ≤ 3 • Inbox‑Zero by 17 : 00 • Digest sent by 17 : 30 • Manager reacts ≤ 24 h • Blocker escalated ≤ 15 min • 100 % minutes linked.
4 · Mind‑set Snapshot (daily triggers)§
| Bucket | Mantra | Daily Trigger |
|---|---|---|
| Prioritisation | “Fewer, faster.” — Q1 ≤ 3 | Each card move |
| Flow > Force | “If it feels heavy, reshuffle or escalate.” | Task drags > 15 min |
| Kaizen Loop | “One tweak a week.” | Friday Mini‑Retro |
| Teach‑Back | “Explain it → Own it.” | End of learn step |
| Evidence Trust | “Proof beats promises.” | Start/stop timer |
| Bot‑First | “Ask Coach before a human.” | Any question |
| No‑Grind | “Alignment over hustle.” | Low mood score |
(Full table lives in Orientation PDF §7.)
5 · Subsystem & SOP Index§
| # | Subsystem | Core Procedures (⇢ link) | Primary Outputs |
|---|---|---|---|
| 1 | Work‑Intake & Prioritisation | — | Personal Q1/Q2/Q3 board |
| 2 | Time‑Tracking & Proof | TT‑SOP‑1 Timers TT‑SOP‑2 Evidence Export | CSV, screenshots |
| 3 | Daily Close‑out & Hygiene | DC‑SOP‑1 Evidence Export (↑) DC‑SOP‑2 Digest | Digest message, Hygiene card |
| 4 | Rituals & Invoicing | RI‑SOP‑1 WeekMetrics RI‑SOP‑2 Mini‑Retro RI‑SOP‑3 Invoice RI‑SOP‑4 Payout | Weekly Packet, Invoice PDF, TxID trail |
| 5 | Meeting Sync & Action Capture | MS‑SOP‑1 Meeting → Cards | TL;DR + Trello actions |
| 6 | Knowledge Query & Self‑Learning | KQ‑SOP‑1 Coach Commands KQ‑SOP‑2 Doc↔Miro Sync KQ‑SOP‑3 Self‑Help Checklist KQ‑SOP‑4 Stack Atlas | Answers, quizzes, gap flags |
| 7 | Gap‑Fix & Continuous‑Improvement | GF‑SOP‑1 Gap Flag → PR | Merged SOP patch, GPT refresh |
| 8 | IT‑Security & Compliance | SEC‑SOP‑1 Device Hardening SEC‑SOP‑2 Work‑Env SEC‑SOP‑3 Phone Focus (+ audits, IR, off‑boarding) | Approved Day‑0 cards, quarterly audits |
(See ArchitectureSnapshot JSONs for full metadata & KPIs.)
6 · Evidence & Approval Flow (Daily → Weekly → Payout)§
Clockify + Insightful → CSV & PNGs ─┐
│ 17:00 TT‑SOP‑2
▼
Daily Hygiene Trello card → Daily Digest → Manager ✅/❌ (≤24 h)
│
▼ (Fri)
WeekMetrics PDF + Invoice PDF (RI‑SOP‑1 & ‑3) → Manager ✅/❌ (Mon 09:15)
│
Bulk payout + TxID (RI‑SOP‑4) → Finance Ledger
7 · Week / Month / Quarter Cadence§
| Cadence | Ritual | Owner | Key Output |
|---|---|---|---|
| Daily | Evidence Export → Digest | Operator | Hygiene packet + Digest |
| Weekly (Fri) | WeekMetrics Mini‑Retro Invoice draft | Operator | Packet PDF • Kaizen card • Invoice PDF |
| Bi‑Weekly (Mon/Tue) | Bulk payout & TxID | Ops Manager | Payment reference logged |
| Quarterly | Work‑Env & Device audits • System Retro | Operator / Sys‑Ops | Audit checklist + Retro summary |
8 · Tool Stack Atlas (quick pointers)§
| Tool | Primary Use | DO store | NEVER store |
|---|---|---|---|
Google Drive 01‑SYSTEMS |
Markdown SOPs, diagrams | Live process docs | Finance/HR secrets |
| Personal Trello board | Q1/Q2/Q3 cockpit | Work cards | Channel backlog |
| Ops Trello board | Team backlog source | Ready⏳ cards | Personal tasks |
| Clockify + Insightful | Time & screenshot evidence | Every work minute | Idle > 1 h chunks |
| Telegram | Alerts, Digests, approvals | Work channels | Long debates |
| (Full tables in KQ‑SOP‑4.) |
9 · On‑Boarding Boot‑Camp (LS‑SOP‑0)§
- Secure Device & Focus Zone (SEC‑SOP‑1/2/3).
- Orientation PDF + Mind‑sets.
- Subsystem Mastery Loop × 8 (Orient → Read → WGLL → Deep‑Dive → TL;DR → Quiz ≥ 80 % → Teach‑Back ≥ 4/5 → Reflection).
- Sim‑Day Boot Loop capstone (3 h compressed).
- Manager marks Graduate → access live boards.
10 · Sim‑Day Grading Rubric (pass‑fail)§
| Area | Pass requirement |
|---|---|
| Work‑Cycle | 3 cards done, no WIP breach |
| Blocker | 🔴 + /alert ≤ 15 min |
| Evidence | CSV + both PNGs attach & link |
| Digest | W↑ C↓ T→ M, ≤ 3 min read |
| Packet & Invoice | PDFs attached, correct filenames |
| Retro & Kaizen | Miro link + one Kaizen card |
| Time discipline | No running timers after end |
| (Fail any ⇒ re‑run next day.) |
11 · Key KPIs & Audit Controls§
- Encryption coverage 100 % devices • Minute linkage ≥ 99 % • Digest on‑time 100 % • Gap→PR merge < 24 h • Quarterly audits 100 %.
- Audit evidence retained ≥ 7 years (Drive retention policy).
12 · Quick‑Reference Coach Commands§
| Bucket | Command | What it returns |
|---|---|---|
| Look‑up | /find <keyword> |
Top 5 SOP titles |
/explain <section> |
150‑word summary | |
| Navigate | /map |
ASCII system map |
| Act | /whereami |
Current & next SOP step |
/tip <domain> |
3 golden rules | |
| Audit | /drill <section> |
Quiz until 100 % |
/checklist <deliverable> |
WGLL checklist |
13 · Glossary (selected)§
| Term | Meaning |
|---|---|
| Q1/Q2/Q3 | Eisenhower priority buckets (Urgent‑Important → Not Urgent‑Important) |
| Hygiene card | Daily Trello card that holds CSV & screenshots |
| Kaizen | Small weekly process improvement card |
| WGLL | What Great Looks Like example gallery |
| Low‑Productivity flag | Tag added if Mood ≤ 2 or Insightful < 60 % |
| Gap Flag | Telegram post 🔴 Knowledge‑Gap that triggers GF‑SOP‑1 |
End of Master Reference 1.0